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Frequently Asked Questions — Election Committee Subsector

If you have questions about applications for Geographical Constituency, please click here.

If you have questions about applications for Functional Constituency, please click here.

If you have questions about applications for Ex-officio Members in Election Committee, please click here.

Q1: Who may register as a voter for an Election Committee subsector?

A1: To register as an individual voter, you must:

  1. possess the eligibility required for registration in the Election Committee subsector (“subsector”) (You may click here for the eligibility for registration in each subsector);
  2. be registered as an elector in a geographical constituency ("GC") or are eligible to be registered as an elector for a GC and have made an application to be so registered (You may click here for the eligibility for registration as a GC elector);
  3. not subject to any disqualification from registration (You may click here for reasons for disqualification from registration).

Please also note that individual applicants must register in the subsector according to the below priority of registration (of which (1) as the subsector with the highest priority of registration):

  1. Heung Yee Kuk subsector;
  2. Representatives of Hong Kong members of relevant national organisations subsector; and
  3. Representatives of members of Area Committees, District Fight Crime Committees, and District Fire Safety Committees of Hong Kong and Kowloon subsector or Representatives of members of Area Committees, District Fight Crime Committees, and District Fire Safety Committees of the New Territories subsector.

For example, if a person is eligible to be registered in both the Heung Yee Kuk subsector and the Representatives of Hong Kong members of relevant national organisations subsector at the same time, he/she must only be registered in the subsector with higher priority of registration, which is the Heung Yee Kuk subsector.

To register as a corporate voter, your body must:

  1. possess the eligibility required for registration in the subsector (You may click here for the eligibility for registration in each subsector);
  2. not subject to any disqualification from registration (You may click here for reasons for disqualification from registration); and
  3. appoint an authorized representative by the governing authority of your body for the purpose of casting your body's vote at an election.

Q2: Why should I register?

A2: Only registered voters can vote in the Election Committee Subsector Elections to elect your representative.

Q3: How to register?

A3: To register as an individual voter, you can:

To register as a corporate voter, you can:

You can also (regardless of registering as an individual or a corporate voter):

  • obtain a form from the Registration and Electoral Office at 8/F, Treasury Building, 3 Tonkin Street West, Cheung Sha Wan, Kowloon or 29/F, Standard Chartered Tower, Millennium City 1, 388 Kwun Tong Road, Kwun Tong, Kowloon
  • download a form from the voter registration webpage of the Registration and Electoral Office (website: vr.gov.hk)

You may submit the completed application form to the Registration and Electoral Office by post (address: 8/F, Treasury Building, 3 Tonkin Street West, Cheung Sha Wan, Kowloon), fax (fax number: 2891 1670), email (email address: form@reo.gov.hk) or by uploading it at the Registration and Electoral Office e-Form Upload Platform (website: www.reo-form.gov.hk) - if submitting via this channel, please take note of the application number generated by the system so that the application status may be checked afterwards when needed.

Q4: I have submitted an application for registration and successfully registered in an Election Committee subsector before, do I need to register again?

A4: If your registration particulars have been recorded in the prevailing Election Committee subsector (“subsector”) final register, you are not required to register again. You may log on to the Online Voter Information Enquiry System (website: www.voterinfo.gov.hk) or call the Registration and Electoral Office hotline at 2891 1001 to check your latest registration particulars.

However, for individual voters with inaccurate or incomplete registration particulars or that are being disqualified from registration, their eligibility to vote may be affected. Please report to the Registration and Electoral Office to update your records.

  • If you are a registered voter and you wish to report change of registration particulars (such as name and registered address), you must complete the application form “Application for New Registration/ Report on Change of Particulars by an Elector in a Geographical Constituency” (REO-GC) (You may click here for details).
  • If you wish to change to register in another subsector, you must complete the application form “Election Committee Subsector Voter (Individual) Application for New Registration/ Report on Change of Particulars” (REO-SS(I)) (You may click here for obtaining the form).

If your body’s registration particulars have been recorded in the prevailing subsector final register, your body is not required to register again. You may log on to the Online Voter Information Enquiry System (website: www.voterinfo.gov.hk) or call the Registration and Electoral Office hotline at 2891 1001 to check your body’s latest registration particulars.

However, for corporate voters with inaccurate or incomplete registration particulars or that are being disqualified from registration, their eligibility to vote may be affected. Please report to the Registration and Electoral Office to update your body's records.

  • If your body is a registered voter and you wish to change your body's registration particulars (such as name and business address of your body) and/or change to register in another subsector, please complete the application form “Election Committee Subsector Voter (Body) Application for New Registration/ Report on Change of Particulars” (REO-SS(B)) (You may click here for obtaining the form).
  • If you wish to replace your body’s authorized representative, you may refer to Q10 for details.

For enquiries, please call the Registration and Electoral Office hotline at 2891 1001.

Q5: Are there any deadlines for new registration in an Election Committee subsector and change of registration particulars?

A5: Under the law, the respective statutory deadlines are as follows:

New voter registration in an Election Committee subsector: 2 June

Report on change of registration particulars by a voter: 2 June

Q6: Can I submit an application after the deadline?

A6: Eligible individuals/ bodies or voters may submit an application form at any time of the year. But they should do so on or before the statutory deadline of a particular year (i.e. of 2 June of the year) if they wish to have their names and addresses recorded/ updated in the registers of voters to be published in that year. If their applications were received by the Registration and Electoral Office after the statutory deadline, their names and addresses could only be recorded/ updated in the registers of voters to be published in the subsequent year.

Q7: Who is eligible to be appointed as an authorized representative of a corporate voter?

A7: A person is eligible to be appointed as an authorized representative of a corporate voter if he/she:

  1. is registered as an elector for a geographical constituency (“GC”), or is eligible to be registered as an elector for a GC and has applied to be so registered (You may click here for the eligibility for registration as a GC elector);
  2. has a substantial connection with the corporate voter, e.g. being a member, partner, officer or employee of the body;
  3. is not subject to any disqualification from registration as an authorized representative (You may click here for reasons for disqualification from registration); and
  4. does not fall into the restrictions stated in Q8.

Q8: Are there any restrictions for the appointment of an authorized representative?

A8: A person who is an authorized representative of a corporate voter is not eligible to be appointed as the authorized representative of another corporate voter. Authorized representatives of corporate voters must be appointed by the governing authority of the corporate voters.

[Note: If an authorized representative of a corporate voter is eligible to be registered as an individual voter in an Election Committee subsector, he/she may apply to be so registered.]

Q9: How to appoint an authorized representative?

A9: A decision to appoint an authorized representative of a corporate voter may only be made by the governing authority of the corporate voter. A newly registered corporate voter is required to appoint an authorized representative on the application form “Election Committee Subsector Voter (Body) Application for New Registration/ Report on Change of Particulars” (REO-SS(B)) (You may click here for obtaining the form). The completed application form should reach the Electoral Registration Officer on or before the statutory deadline for new registration of a particular year (i.e. of 2 June of the year) so that the name of the authorized representative could be included in the registers of voters to be published in that year.

If your body is a registered voter and wish to replace a new authorized representative, you may refer to Q10 for details.

Q10: How to replace an authorized representative?

A10: The governing authority of a corporate voter may replace its authorized representative from time to time. However, the newly appointed authorized representative must comply with the requirements as stated in Q7. If a corporate voter needs to replace its authorized representative, it must complete the application form “Election Committee Subsector Voter (Body) Notice for Replacement/ Substitution of Authorized Representative” (REO-SSR). The completed application form should reach the Electoral Registration Officer not later than 14 days before the polling date for the Election Committee subsector concerned.

To replace an authorized representative, you can:

You may submit the completed application form to the Registration and Electoral Office by post (address: 8/F, Treasury Building, 3 Tonkin Street West, Cheung Sha Wan, Kowloon), fax (fax number: 2891 1670), email (email address: form@reo.gov.hk) or by uploading it at the Registration and Electoral Office e-Form Upload Platform (website: www.reo-form.gov.hk) - if submitting via this channel, please take note of the application number generated by the system so that the application status may be checked afterwards when needed.

Q11: Who is disqualified from being registered?

A11:

  1. A natural person is disqualified from being registered as an individual voter or as an authorized representative, if he/she is:
    1. found under the Mental Health Ordinance (Cap. 136) to be incapable, by reason of mental incapacity, of managing and administering his/her property and affairs; or
    2. a member of the armed forces of the People’s Republic of China or any other country or territory.
  2. A body is disqualified from being registered as a corporate voter, if it is:
    1. a consular post to which any privilege or immunity is accorded under the Consular Relations Ordinance (Cap. 557); or
    2. an organization to which section 2 of the International Organizations and Diplomatic Privileges Ordinance (Cap. 190) applies or an international organization defined in section 2 of the International Organizations (Privileges and Immunities) Ordinance (Cap. 558); or
    3. a body which is a department or an agency of a government of a place outside the People's Republic of China, whether at national, regional or municipal level.

[Note: For the purposes of item (B)3, a body is not regarded as a department or an agency of a government of a place unless –

  • the management of the body is appointed by the government and is answerable to the government;
  • the principal function of the body is to advance the interest of the place; and
  • the body is non-profit-making.]

Q12: Are there any safeguards against possible abuse of my personal data?

A12: All information provided by a voter will only be used for voter registration and election related purposes. The Registration and Electoral Office has adopted every possible means to ensure that your data will not be misused. Under the law, registers of voters that are published for inspection by specified persons show only the first Chinese character of the names (if the names of the persons are recorded in Chinese) or the first word of the names (if the names of the persons are recorded in English) of individual voters and their principal residential addresses; and the names and business addresses of corporate voters and the names of their authorized representatives. Using any information on a register for a purpose other than a purpose related to an election commits an offence and is liable to a fine at level 2 and to imprisonment for 6 months.

Q13: Will I receive any reply from the Registration and Electoral Office after submission of an application form?

A13: The Registration and Electoral Office will normally respond within 14 days after receiving your application for new registration or report on change of particulars. If you have not received any reply 14 days after submission of your application form, please call the Registration and Electoral Office hotline at 2891 1001.

Q14: Where can I obtain further information if I have more questions on voter registration?

A14: You are welcome to call the Registration and Electoral Office hotline at 2891 1001 or email us at reoenq@reo.gov.hk for more information.